Audit-compliant e-mail archiving with no administrative effort and very easy data access – Skyfillers e-mail archiving makes it possible. Various legal requirements are met when employing the solution.
Business e-mail is subject to the same legal requirements as traditional mail. It needs to be retained and available for a certain period of time, and an auditor must be able to access e-mails at any time.
Maintaining an overview of the daily flood of e-mails can be difficult. Good search algorithms are essential in order to easily find messages and deliver them again. However, this also requires parameters that allow users to search with greater precision by limiting the results.
Skyfillers e-mail archiving can be managed with just a few clicks – for anything from the configuration of compliance rules to basic settings regarding the retention period. This effectively helps IT staff save time and reduce costs since archiving company e-mails is handled for them.
| E-Mail archive features | Benefits |
|---|---|
| Three physically separate, independent data stores | Two online data stores and an offline backup on tape ensure redundant security if one or two systems should fail. This guarantees high availability of the archived e-mails. |
| Encryption of the transmission path between the archive and mail server using TLS (if supported by the mail server) | Protection against data modification during transmission. Implemented using TLS if supported by the mail server. |
| Exclusion of specific users from archiving (works council, for instance) | Compliance with data protection guidelines. |
| Flagging of private e-mails by the user | Protection of personal e-mails from access by auditors, who can only see the subject line. |
| E-mail storage in the original, unchanged and not modifiable | Compliance with archiving requirements. |
| Comprehensive language support | Control panel available in seventeen languages; additional languages can be implemented quickly. |
| Service level agreement (SLA), for instance, 99.9 per cent availability | Service level agreement ensures high quality and allows for reliable planning. |
| Company based in Germany, contract under German law, data centres located in Germany | Legal certainty for companies. |
| Different retention periods are supported | Archiving from six months to 30 years. This ensures compliance with data protection requirements for various BUs or industries. |
| Available as a managed appliance (from a certain number of users) | Locally installed appliance, management from the Skyfillers cloud. No redirection of data traffic. |
| Archiving of internal e-mail is supported | Audit-compliant storage of archived internal e-mails immediately upon archiving. Accessible and searchable like incoming and outgoing e-mails. |
